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Sr. Administrative Assistant

Department: Sales
Location: Omaha, NE

*This position will be required to work in the corporate office in Omaha, NE.*

 

General Position Summary

Responsible for a variety of administrative functions within the sales department. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports.

WoodmenLife is looking for an experienced Administrative Assistant to our team!

We are currently searching for a Sr. Administrative Assistant to work with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. WoodmenLife is one of the best places to work in Omaha and has been in business for 130 years. As a member of the WoodmenLife family, you’re joining others who share your commitment to family, community and country. Through WoodmenLife, you’ll have opportunities to connect with others, give back locally, and honor those who make an impact. As a not-for-profit life insurance company, we’ve been helping to protect the financial future of families, making a difference in hometowns across America since 1890. We are passionate about our members, servicing others, being open minded, providing an environment of inclusion and collaborative spirit. We also provide world class benefits to our associates. Is this the type of company you could work for?

What we are looking for:  

  • Someone with 5-7 years of experience providing administrative support
  • Demonstrated knowledge of Microsoft Word, Microsoft Excel, Microsoft Access and Lotus Notes preferred
  • Demonstrated analytical abilities sufficient to handle most complex administrative functions with the ability to exercise independent judgment in interpreting instructions and determining appropriate course of action in general office situations.
  • Ability to work efficiently under tight deadlines and multiple priorities and to receive a minimum of detailed supervision and guidance.
  • Ability to multi-task
  • Ability to work within the sales team that supports a group of leaders while maintaining a positive attitude and customer service focus.
  • Ability to maintain confidential information
  • Excellent Interpersonal and Communication Skills (verbal and written)
  • The ability to provide seamless, trustworthy, attentive and resourceful (S.T.A.R.) customer service.
  • Engages well with others and are passionate about providing an exemplary customer experience.

What you will be doing:

  • Schedule and organize complex activities such as appointments, meetings, conferences, travel and department activities
  • Act as a liaison with other departments and outside agencies, including executive level staff such as CEO’s, Presidents, VP’s, etc.
  • Prepare and distribute correspondence and other documents as requested, such as departmental correspondence, letters, reports, memos, contracts, special reports, and minutes of scheduled meetings
  • Creates and manipulates MS Word, MS Excel, and MS Power Point documents utilizing consistent format styles and templates
  • Answers and screens phone calls and mail

If WoodmenLife is the type of company you are looking for and this position is one that you could see yourself doing long-term, please apply on-line to see if it's the right fit for you. 

 

WoodmenLife offers a competitive compensation package and a comprehensive benefits package. As part of WoodmenLife’s employment process, candidates will be required to complete a criminal background check, credit check (where required for position), Fingerprint check (where required for position), drug screen and reference checks. Any offer of employment will be contingent upon successfully passing the above.

WoodmenLife is committed to excellence in diversity by creating an inclusive work environment that values and respects all individuals. We welcome and embrace associates, regardless of background and beliefs. WoodmenLife respects every associate’s unique perspective and contribution. We are committed to creating an inclusive environment that values differences, and creates opportunities for growth, leadership and service. This commitment includes providing equal opportunity in recruitment, employment and promotion, training and community outreach. WoodmenLife is also dedicated to strengthening the communities in which its employees live. #LI-LB1

APPLICANTS WITH DISABILITIES SHOULD ADVISE THE HUMAN RESOURCES DEPARTMENT AT THE TIME OF APPLICATION IF SPECIAL ACCOMMODATIONS ARE NEEDED.

 Woodmen of the World Life Insurance Society (WoodmenLife) is an equal opportunity employer. 

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